|
Timeframe
|
Records to Be Kept
|
Source
|
| 1 year |
Advertisements Relating to Job Openings
|
Age Discrimination (ADEA)
American with Disabilities Act (ADA) |
|
Employment records, including promotions/demotions, transfers, termination, and training
|
Title VII
Age Discrimination
ADA |
|
Job requests submitted by an employer to an employment agency
|
|
Pre-employment tests (aptitude, personality, etc.)
|
|
Records of legal actions/complaints
|
Title VII
Age Discrimination
Rehabilitation Act
ADA |
| 2 years |
Earnings Records including time cards, work schedules, pay rates, and the like
|
Fair Labor Standards Act (FLSA)
Equal Pay Act |
|
Actual wages paid and any additions/deductions
|
FLSA |
| 3 years |
Payroll Records
|
FLSA
Age Discrimination
Equal Pay Act
Title VII
ADA |
|
Employment contracts and agreements
|
|
Injuries and/or illnesses on the job
|
|
Leave benefits and policies
Employee benefits and premiums
Dates/hours used of leave
Medical certifications or histories of employees or family
Leave disputes
|
FMLA |
| 5 years |
Summary and details of all occupational injuries/illnesses
|
OSHA |
| 6 years |
ERISA plan: employee benefit plan
|
ERISA |
| 30 years after termination |
Medical exams required by law
|
OSHA |
|
Hazardous material exposure/monitoring
|
| Indefinite |
EEO-1 Reports: reports race, sex, and ethnic background by job category
|
Title VII
Executive Order 11246
ADA |
